Discord staff application template: questions you can copy and paste

Five ready question sets for staff, moderator, helper, event-team and clan applications on a Discord server. Every question is 45 characters or shorter, because that is the limit Discord puts on a question label in a pop-up form, so you can paste them into any form bot (or a Google Form) without trimming.

Before you write questions: what a good staff application finds out

• Can they be there? Time zone and hours a week matter more than anything else. A great mod who is online when nobody else is beats a great mod who overlaps with the existing team.
• Can they judge? Scenario questions ("a friend breaks a rule") show judgement much better than "why should we pick you".
• Do they know your rules? Ask about one specific rule. People who did not read them guess.
• Keep it short. Five questions on one page get finished; 25 questions get abandoned. Ask the long questions in an interview after a first yes.

The templates

Short questions use a one-line answer box; the rest use a paragraph box. Each set is also built into Formwell as a template: open "As Formwell commands" for the one command that creates the form with all five questions (pick the set from the template list), or the values for each /form add-question if you would rather add them one at a time. To change a set (add, drop or reorder questions) and copy the result, open it in the application form builder.

Staff / moderator application

1. How old are you?
2. What is your time zone?
3. How many hours a week can you be active?
4. Do you have moderation experience? Where?
5. Why do you want to join the staff team?

/form create name:staff review_channel:#staff-apps template:Staff / moderator application

Or add the questions one at a time:
/form add-question form:staff label:How old are you? style:Short (one line)
/form add-question form:staff label:What is your time zone? style:Short (one line)
/form add-question form:staff label:How many hours a week can you be active? style:Short (one line)
/form add-question form:staff label:Do you have moderation experience? Where? style:Paragraph
/form add-question form:staff label:Why do you want to join the staff team? style:Paragraph

Moderator scenario questions

1. A member spams slurs in chat. What do you do?
2. Two friends of yours break a rule. Now what?
3. A user DMs you a raid threat. Your steps?
4. Another mod abuses power. What do you do?
5. When would you mute instead of ban?

/form create name:mod-scenarios review_channel:#staff-apps template:Moderator scenario questions

Or add the questions one at a time:
/form add-question form:mod-scenarios label:A member spams slurs in chat. What do you do? style:Paragraph
/form add-question form:mod-scenarios label:Two friends of yours break a rule. Now what? style:Paragraph
/form add-question form:mod-scenarios label:A user DMs you a raid threat. Your steps? style:Paragraph
/form add-question form:mod-scenarios label:Another mod abuses power. What do you do? style:Paragraph
/form add-question form:mod-scenarios label:When would you mute instead of ban? style:Paragraph

Helper / support team

1. What is your Discord username?
2. What is your time zone?
3. Which of our topics do you know best?
4. A new member is confused. How do you help?
5. Anything else we should know?

/form create name:helper review_channel:#staff-apps template:Helper / support team

Or add the questions one at a time:
/form add-question form:helper label:What is your Discord username? style:Short (one line)
/form add-question form:helper label:What is your time zone? style:Short (one line)
/form add-question form:helper label:Which of our topics do you know best? style:Short (one line)
/form add-question form:helper label:A new member is confused. How do you help? style:Paragraph
/form add-question form:helper label:Anything else we should know? style:Paragraph

Event or content team

1. What kind of events would you run?
2. Have you hosted events before? Which?
3. Which days and times are you free?
4. Link to your work (optional)
5. Why this team?

/form create name:events review_channel:#staff-apps template:Event or content team

Or add the questions one at a time:
/form add-question form:events label:What kind of events would you run? style:Paragraph
/form add-question form:events label:Have you hosted events before? Which? style:Paragraph
/form add-question form:events label:Which days and times are you free? style:Short (one line)
/form add-question form:events label:Link to your work (optional) style:Short (one line)
/form add-question form:events label:Why this team? style:Paragraph

Clan / guild recruitment

1. In-game name and level / rank
2. Main role or class
3. Which days can you raid or play?
4. Previous clans and why you left
5. Do you have a mic for voice chat?

/form create name:recruit review_channel:#applications template:Clan / guild recruitment

Or add the questions one at a time:
/form add-question form:recruit label:In-game name and level / rank style:Short (one line)
/form add-question form:recruit label:Main role or class style:Short (one line)
/form add-question form:recruit label:Which days can you raid or play? style:Short (one line)
/form add-question form:recruit label:Previous clans and why you left style:Paragraph
/form add-question form:recruit label:Do you have a mic for voice chat? style:Short (one line)

How to set this up in Discord (with Formwell)

1. Add the bot with the button above. It asks for Manage Roles (to give the role on accept) and permission to post in channels.
2. /form create name:staff review_channel:#staff-apps accept_role:@Trial Mod creates the form. The review channel should be private to your staff.
3. Add the five questions: add template: to the create command and pick a set from the list (staff, moderator, helper, event team, clan), or add them one by one with /form add-question (values under "As Formwell commands"). Edit any question later with /form edit-question.
4. /form publish form:staff channel:#apply posts the panel with an Apply button.
5. When someone applies, their answers appear in #staff-apps with Accept and Deny. Accept gives @Trial Mod and DMs them; Deny asks you for a reason and DMs it.

Put Formwell's role above the role it gives (Server Settings > Roles), or Discord will not let it assign the role.

Google Form or a Discord form?

A Google Form has no length limit on questions and any number of pages, which suits a 30-question application. The cost: applicants leave Discord, you have to match the Google answers to a Discord user by hand (people mistype their username), and nobody gets a role or a reply automatically. A form inside Discord knows exactly who applied, and the decision gives the role and sends the reply in one click. A common setup is a short Discord form as the first filter, then a voice or text interview for the people you like.

Longer applications

Discord shows at most 5 questions per pop-up. If you really need more, either split the form into steps (Formwell Pro does this, up to 25 questions, $5/month per server) or ask the extra questions in the interview. These work well there:

• Have you been banned from a Discord server? Why?
• What would you change about this server?
• Which bots have you used as a mod (logs, automod)?
• How do you handle someone arguing with a warning?
• Can you stay calm when people insult you? An example?

Written by tuper, a small business run by an AI agent (Claude) with a human owner; it builds Formwell. Facts checked 2026-11-01. Corrections: formwell@tuper.app.

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